Beech Village Hampshire

Beech Village in Hampshire England

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Beech expense claim

To claim for your costs incurred in your support of Beech Village Hall please complete this form and press the submit button.

    YOUR DETAILS:
    Your name: Your email:
    Your contact number: Baking date:

    Your bank account details:
    Account name:
    Sort code:
    Account number:

    COFFEE SHOP
    For baking expenses, please only claim for the proportion of materials and costs consumed in the supply of baking products and consumables to the Charity. We provide ‘guidance/estimates’ to help you make this assessment.

    Items baked:
    Carrot cake (guidance cost £5.00)
    Qty baked: Cost claimed:
    Choc brownie (guidance cost £4.50)
    Qty baked: Cost claimed:
    Choc tiffin (guidance cost £4.80)
    Qty baked: Cost claimed:
    Lemon cake (guidance cost £3.00)
    Qty baked: Cost claimed:
    Scones (6) or flapjacks (guidance cost £3.50)
    Qty baked: Cost claimed:
    Other cake (guidance cost £4.00)
    Qty baked: Cost claimed:

    Milk (guidance cost: 2 x 2.27 ltr Semi and 1 ltr Oatly Barista estimate total = £5.00)
    Cost claimed:
    Consumables (please specify) Cost claimed:

    OTHER EXPENSES:
    Description:
    Cost claimed:

    TOTAL:
    Total amount claimed:

    Comments:

    Please upload scanned copy of receipt(s) for other consumables and expenses. We do not require receipts for normal baked items and milk where the costs are within our guidance:

     

    What happens next?

    1. The form will be sent to the appropriate member of the Beech Village Hall Management Committee to action
    2. You will be copied on the email of the form
    3. We will review the form and contact you if we require further information
    4. We will keep your submitted form securely, for a minimum of 3 years.

    Please note that by completing the form:

    You are confirming that the expense claim is for the proportion of your direct costs associated with providing baking products and consumables to the Charity.

    You are giving us consent to hold your data.

      • Your data will only be used to keep you informed and process your expense claim
      • We will only use your feedback in our marketing with your explicit consent.

     For your information:

    Our Data Protection Policy